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NHSDC Recommendation to Update Data Use and Retention Policies


Members recently raised concerns on emerging immigration issues and sought guidance from the National Human Services Data Consortium (NHSDC).  As developments unfold, these changed circumstances are relevant to every community dedicated to delivering social services that sustain life and protect households.  Individuals should carefully consider whether to retain data that may put the community and clients at risk.

While agencies, non-profits, and others are committed to the privacy of their records, their capacity to maintain confidentiality may be threatened by new federal government policies.  Community agencies depending on federal grants, municipalities deriving significant benefit from federal business, and other groups susceptible to the withdrawal of federal dollars should carefully consider the benefit of storing data related to national origin or immigration status.

Demands by the federal government, through statutory or regulatory authority, or state and local interlocutors, could leverage a variety of incentives to create substantial pressure on organizations to improperly disclose data collected under a promise of confidentiality.

All stewards of data collected and disseminated at the local, state, and federal levels should carefully consider if the vulnerability created by maintaining this data is sufficiently balanced by the services provided based on that data.

Communities may want to consider the following factors to inform their decision:

  1. Why is the information collected?
    1. Is it pursuant to specific direction by a funder or authority with jurisdiction?
    2. Does the information inform a specific policy, service referral, or activity?
    3. Is this information reported in the aggregate or by individuals to any external entity?
  2. Does the information benefit the household or individual enrolled in the service?
    1. Is the benefit specific and concrete for the material benefit of the client?
    2. Is the benefit contingent on having the participant’s immigration status or country of origin?
    3. Is the data collected only for the benefit of the agency or community’s planning or reporting purposes?
  3. If the household’s life/safety is at risk, does the custodian of the records have sufficient authority to hash, remove, archive, or destroy a data element not required by statutory or grant obligations?
    1. Does the administrator of the system have clear instruction from the entity that owns the system on how to proceed?
    2. Are these instructions documented with clear language and disseminated to the relevant parties that need instructions?
    3. Does this new dynamic require an update to your organization’s data retention policy?
  4. Has the organization that owns the system discussed and determined a course of action for any resulting legal action?
    1. Does the organization have an attorney?
    2. Has the organization met and discussed this and related topics with their attorney?
    3. How does local, state, and federal law impact decisions like this?
    4. How does directors and officers insurance, liability insurance, and other protections apply or not?
    5. Can organizations partner with larger entities, states or municipalities, to leverage resources and expertise?

NHSDC remains committed to providing leadership on the best use of information technology to manage human services.   We anticipate creating opportunities for members to discuss the issues raised here at our upcoming Spring conference.



Spring 2017 Call for Conference Session Proposals


The National Human Services Data Consortium (NHSDC) is requesting session proposals for the 2017 Spring Conference in Salt Lake City, UT, on April 26-27, 2017. We are looking for potential speakers who are excited to share their human services data experiences and expertise with attendees from across the country.

The theme for the conference is Putting It All Together: Uniting Data, Technology, and People. NHSDC welcomes session proposals that really demonstrate the continuum from client level interaction to quality data collection, management, and performance measurement. We want to learn how you are using this continuum to drive systems change in your communities to improve the lives of vulnerable people.

Topic ideas for conference sessions are as follows:
New Populations, New Programs, and New Ideas: Service provider agencies often need to adapt data systems to cover a new population or new program. Ensuring data integrity and quality is key, as is providing a seamless transition for staff. Ideas in this track could include:

  • Assessment of current systems – do they work for other populations?
  • Building a sustainable and adaptable system on a shoestring human services budget.
  • Federal and local policy changes affecting data collection.

Innovations and Best Practices in Data Quality, Privacy, and Security: Administrators must always be thinking about data quality and security in order to be able to actually use data in an effective way. We are interested in new solutions that deal with these issues such as:

  • Using line staff to bridge programming and data quality to get better data.
  • How information generated out of HMIS is being shared?
  • Demystifying the tangled web of privacy laws.

Coordination and Prioritization of Resources: Putting it all together often requires complex coordination of multiple strategies at play simultaneously. We are looking for examples from the field along the following lines:

  • How are communities targeting different populations for interventions.
  • Data sharing beyond traditional social service systems (behavioral health, hospitals, managed care, schools).

Technical Application: Show us how technology is being used to tell the story of your data. Sessions in this area should demonstrate specific uses of technology that have increased the skillsets or capacity to serve within a community. Your audience should walk away with applicable skills to enhance the utilization of human service data systems. For example:

  • Advanced uses of technology (e.g. GIS, advanced Excel, mobile devices, social media).
  • Technology and applications for data visualization.
  • Practical tools for statistical analysis
  • Report Building and Technical Writing
  • System Administrator Communication Tools
  • Real world tools for better communication with community stakeholders and system users

Note: NHSDC Conference attendees represent communities of all sizes and systems of varying levels of sophistication. Sessions that address issues common to any community as well as the concerns of very small or very large communities should contain practical information that attendees can apply to their own environment.

How to Submit Proposals
Please prepare and submit proposals online at https://www.surveymonkey.com/r/NHSDC2017F by the deadline – Wednesday, January 11, 2017.

To prepare for your online submission, please have the following information:
• Session Title: 100 Character Maximum
• Description: Descriptions should be a concise, narrative description of the content and purpose of the proposed session. Attendees will want to learn about real world success and failure. Only the first 500 words of the description will be forwarded to the reviewers.
• Audience and Learning Objectives: All proposals must identify the targeted level of the audience: beginner, experienced, advanced. Include learning objectives that are action-oriented and concisely communicate what you want the audience to learn.
• Presenters & Bios: All proposals must include a paragraph that discusses the experience of each speaker (please include names, titles, and organization affiliation in 300 words or less). Please also identify which constituency each presenter most closely represents – Elected Official, Government, Human Service Agency, Funding Agency, HMIS Vendor (Software/Service), Consultant, or HUD Technical Assistance Provider.
• Session Contact Information: Please include presenter’s telephone and email contact information. If the proposal includes a panel or multiple presenters, please identify the individual that will serve as the primary contact for NHSDC.
• Preferred Session Format: Please indicate in your proposal your preferred format (plenary, workshop, presentation, or roundtable). If NHSDC thinks your proposal might be good for everyone we may reach out to you about presenting as a plenary or repeating your session.

Presenters chosen for the NHSDC Conference will be offered a discount off the full conference registration price. To qualify for the discount, presenters must register for the conference by the registration deadline. Please note, for panel presentations, discounts will be limited to three presenters.



Fall 2016 Call for Conference Session Proposals


Theme: Bridging Input to Impact: Learning from Data to Create Smarter Systems of Care

The National Human Services Data Consortium (NHSDC) is requesting session proposals for the 2016 Fall Conference in New Orleans, LA on October 13 – 14, 2016, from potential speakers who are excited to share their enthusiasm and expertise.

NHSDC Conference attendees are interested in unique, novel or otherwise innovative applications of data to the delivery of human services that only you can present in an engaging and totally awesome manner.

In keeping with this year’s theme, Bridging Input to Impact: Learning from Data to Create Smarter Systems of Care, NHSDC welcomes session proposals with a new take on the growing need of communities to discover new ways of using data to connect service providers, expand the use of data beyond traditional boundaries and learn about tools and techniques organizations are using to achieve these initiatives.

Topic ideas for conference sessions are as follows:

Policy and Planning: Sessions in this area should focus on how your community or project uses data or management information systems to support new strategies in public policy around reducing poverty, improving self-sufficiency of human service program participants, and the like. For example:

  • System redesign projects, like transitioning to a coordinated assessment system
  • Program evaluation using technology
  • Using data & outcomes in grant writing
  • Identifying data that’s useful in promoting successes and identifying gaps

End Results: Sessions in this area should focus on the mechanics used to demonstrate how programs delivered and documented effective outcomes. Conversely, the NHSDC Conference attendees value accurate data, and understanding the roots of program failure is instrumental for the improvement of future reliable data and outcomes. For example:

  • Using evaluation to shape program modifications
  • Comparison of federal and local metrics
  • Developing performance measures from sound evidence
  • Collaboration amongst community partners to improve service delivery

Data Sharing and Collaboration: Sessions in this area should explore real strategies for the dissemination of data across multiple sectors and the coordination of these efforts. Projects increase
the impact of their information exponentially when they effectively collaborate with other data oriented
projects. The audience for these sessions must be able to understand the mechanics of data sharing. Presenters should articulate not only the outcomes but the reasoning behind the tactics you’re describing to make it all happen. For example:

  • Integrating data systems for improved client outcomes (VA, HMIS, HHS, etc)
  • Development of project plans for data sharing initiatives
  • Mechanics of communication and negotiation with multiple vendors
  • Addressing the scope and fear of data sharing: technical, legal, and community agreements

Technical Application: Show us how technology is being used to tell the story of your data. Sessions in this area should demonstrate specific uses of technology that have increased the skillsets or capacity to serve within a community. Your audience should walk away with applicable skills to enhance the utilization of human service data systems. For example:

  • Advanced uses of technology (e.g. GIS, advanced Excel, mobile devices, social media)
  • Technology and applications for data visualization
  • Practical tools for statistical analysis
  • Report Building and Technical Writing
  • System Administrator Communication Tools
  • Real world tools for better communication with community stakeholders and system users

Note: NHSDC Conference attendees represent communities of all sizes and systems of varying levels of sophistication. Sessions that address issues common to any community as well as the concerns of very small or very large communities should contain practical information that attendees can apply to their own environment.

To prepare for your online submission, please have the following information:

1. Session Title (100 Character Maximum)

2. Description:

Descriptions should be a concise, narrative description of the content and purpose of the proposed session. Attendees will want to learn about real world success and failure. Only the first 500 words of the description will be forwarded to the reviewers.

3. Audience and Learning Objectives:

All proposals must identify the targeted level of the audience: beginner, experienced, advanced. Include learning objectives that are action-oriented and concisely communicate what you want the audience to learn.

4. Presenters & Bios:

All proposals must include a paragraph that discusses the experience of each speaker (please include names, titles, and organization affiliation in 300 words or less). Please also identify which constituency each presenter most closely represents – Elected Official, Government, Human Service Agency, Funding Agency, HMIS Vendor (Software/Service), Consultant, or HUD Technical Assistance Provider).

5. Session Contact Information:

Please include presenter’s telephone and email contact information. If the proposal includes a panel or multiple presenters, please identify the individual that will serve as the primary contact for NHSDC.

6. Preferred Session Format:

Please indicate in your proposal your preferred format (plenary, workshop, presentation, or
roundtable). If NHSDC thinks your proposal might be good for everyone we may reach out to you about presenting as a plenary or repeating your session.

NOTE:

  • Session lengths are planned to be between 50 & 75 minutes in length and should include time for questions and answers. NHSDC attendees value opportunities to engage in discussion with session presenters and attendees.
  • If you don’t feel as though your proposal specifically fits one of the above topics, but feel that it
    could be beneficial for conference attendees, please feel free to submit your proposal with an additional narrative demonstrating this.
  • NHSDC offers a vendor neutral conference. Sessions must not promote a specific company, product or service. Vendor specific references, materials and screenshots must be excluded from proposal and presentation materials.
    · Presenters chosen for the NHSDC Conference will be offered a discount off the full conference registration price. To qualify for the discount, presenters must register for the conference by the registration deadline. Please note, for panel presentations, discounts will be limited to three presenters.
  • The Conference Committee reserves the right to request a modification of the proposed content, which may include asking presenters to combine similar presentations.

 

Proposal deadline – June 27, 2016.

Click here to submit your proposal online.



Preliminary Agenda Released for the 2016 Spring Conference


The Preliminary Agenda for the 2016 NHSDC Spring Conference has been released!  The final agenda will be released at the end of March.  Here is a list of the planned sessions:

  • Demystifying Privacy Law: Practical Advice for HMIS and Human Services System Administrators
  • Website DIY: Quick, Simple and Free Strategies to Harness the Web to Showcase Human Services Data
  • Strengths-based Housing Plans: An Evidenced Based HMIS Application to Meet HUD Data Standards
  • RHYMIS/HMIS: Myth Busting With Practice and Policy
  • What A Long Strange Trip It’s Been: Data Management in Pima County, Arizona
  • Early Outcomes from San Diego’s Person-Centered Trust Network
  • Shifting Focus: Moving your HMIS Project from a Compliance Driven System to a Data Driven System
  • The Final Countdown: PATH HMIS Integration
  • Not Just Another Waiting List: Effectively Using a Housing Prioritization List in a Coordinated Access System
  • Gathering HMIS data across NYS for Cross-Systems Analysis and Collaboration
  • Moving to a System Based Approach for your HMIS Implementation
  • Roundtable Discussion on HUD’s New Definition of Chronic Homelessness
  • Utilization of Existing Data Systems to Create By-Name Lists
  • Communication between CoCs and HMIS Leads/End Users
  • HMIS & Sharing Data: It Seems Complicated but Doesn’t Have to Be
  • Utilizing GIS for Providing Homeless Services
  • Follow the Money (Smartly): Using Data to Inform Reallocation
  • Data Sharing in a Coordinated Entry Environment
  • Shifting Paradigms by Integrating Criminal Justice Data
  • A Comprehensive Data System to End Veteran Homelessness: Connecticut’s Experience
  • Community-Driven Veteran By-Name Lists or: How I Learned to Stop Worrying and Love Sharing Data
  • Community-Driven Veteran By-Name Lists or: How I Learned to Stop Worrying and Love Sharing Data
  • Developing a Mobile Application to Support your PIT Count and Streamline Data Collection
  • Leadership + Data = Ending Homelessness
  • Plenary: Advancing a Technology Culture to End Homelessness in Los Angeles

Note: Sessions are subject to change based on final confirmation with presenters.

 



Spring 2016 Call for Session Proposals!


The National Human Services Data Consortium (NHSDC) will be holding its Spring Conference on April 13 & 14, 2016, at the Millennium Biltmore Hotel in Downtown Los Angeles. Conference registration will open early in January.

Call for Session Proposals

This year’s theme is “Advancing a Technology Culture in Human Services”

Those interested in presenting at the Spring Conference are encouraged to review the “Call for Session Proposals” section below or download the PDF version here. Proposal deadline is Friday, January 8, 2016.

NHSDC Conference attendees are interested in unique, novel or otherwise innovative applications of data to the delivery of human services. In keeping with this year’s theme – Advancing a Technology Culture in Human Services – NHSDC is looking for session proposals that demonstrate how communities are using data and technology to change the methods and culture of human services delivery, and expanding how data is used to connect service providers and coordinate care for consumers. We want to hear about the tools, techniques, and applications employed in communities nationwide in service delivery. If your proposal does not specifically fit one of the below topics, but could be beneficial for the membership, please let us know.

Note: NHSDC Conference attendees represent communities of all sizes and systems of varying levels of sophistication.  Sessions that address issues common to any community as well as the concerns of very small or very large communities are encouraged.

Call For Session Proposals

Topic suggestions for conference sessions are as follows:

Real Time Use of Data: Sessions in this area should discuss how data is used in “real time” to provide services for consumers, enhance coordination, and improve program design. Ideally, sessions would discuss the technological advances behind the real time use of data, and how they have changed the culture of service provision in your community. For example:

  • Using data to coordinate service delivery and targeting in coordinated entry systems (housing placement priority, cross systems data sharing)
  • Technology applications that enhance provision and coordination of outreach services
  • Program monitoring and evaluation using real time data
  • Use of real time data to increase engagement across sectors and systems and enhance coordination, spur systems change, and/or bring interventions to scale.

Cross-Platform Sharing & Integration: Sessions in this area should showcase examples and discuss strategies for sharing data across platforms and how these efforts can change a community’s “way of doing business.” Projects increase the impact of their information exponentially when they effectively collaborate with other data oriented projects. The audience for these sessions must be able to understand the mechanics of data sharing. Presenters should articulate not only the outcomes but the mechanics of making it happen. For example:

  • Integrating data systems for improved client outcomes (VA, HMIS, Corrections, HHS, etc.)
  • Successful models of data sharing and integration initiatives, including security improvement initiatives
  • Incorporating new data collection requirements into existing data sharing schema (HMIS, RHY, PATH, ICD 10, UDS)
  • Addressing the fear of data sharing: technical, legal, and community agreements

Application Advancement: Show us how technology is being used in your community to advance the use of data in multiple systems and settings, to fit more mobile and on-the-go service delivery models. For example:

  • Advanced uses of technology (e.g. GIS, advanced Excel, data warehousing, mobile devices, and social media)
  • Technology and applications for data visualization and communication
  • Training and professional development to increase technological application use “on the front lines” of service delivery
  • System security and the use of scan cards and/or biometric applications in HMIS and other systems

Leveraging Technology to Get to Zero: The federal government has set forth the goal of ending chronic homelessness by the end of 2016, and communities nationwide are engaged in the effort. We are interested in proposals that demonstrate how technology is being leveraged to achieve that goal. For example:

  • Technological advances in determining chronic homelessness
  • Use of applications that employ assessment tools to determine housing need
  • Improving counting and reporting of chronic homelessness using technology

To prepare for your online submission, please have the following information:

Session Title: Limit to 100 characters

Description: Descriptions should be a brief summary of the content and purpose of the proposed session. Attendees will want to learn about real world success and failure. Only the first 500 words of the description will be forwarded to the reviewers. Indicate if your presentation would be characterized as beginner, intermediate or advanced level information.

Audience and Learning Objectives: All proposals must identify the targeted level of the audience: beginner or experienced. We anticipate both levels of experience at the conference so encourage both types of proposals.

Bio: All proposals must include a paragraph that discusses the experience of each speaker (please include names, titles, and foundation/agency and limit to 300 words).

Session Contact Information: If your proposal includes a panel or group please indicate which individual NHSDC should communicate with regarding the session.

Preferred Session Format: Please indicate in your proposal your preferred format (plenary, workshop, presentation, and round-table). If NHSDC thinks your proposal might be good for everyone we may reach out to you about presenting as a plenary or repeating your session.

Please Note:

  • Session lengths are planned to be between 50 and 75 minutes in length and should include time for questions and answers.  NHSDC attendees value opportunities to engage in discussion with session presenters and attendees.
  • If you don’t feel as though your proposal specifically fits one of the above topics, but feel that it could be beneficial for conference attendees, please feel free to submit your proposal with an additional narrative demonstrating this.
  • NHSDC offers a vendor neutral conference.  Sessions must not promote a specific company, product or service.  Vendor specific references, materials, logos and screenshots must be excluded from proposal and presentation materials.
  • Presenters chosen for the NHSDC Conference will be offered a discount off the full conference registration price. To qualify for the discount, presenters must register for the conference by the registration deadline. Please note, for panel presentations, discounts will be limited to three presenters.
  • The Conference Committee reserves the right to request a modification of the proposed content, which may include asking presenters to combine similar presentations.

Proposal deadline – Friday, January 8, 2016.
Submit your proposal online at https://www.surveymonkey.com/r/PTMQN6X.

We look forward to seeing you in April!



Welcome to NHSDC


Welcome to the NHSDC Conference, we hope you had safe travels to Denver.  The Conference is packed so if a room is full, there’s another great session to visit.  If you really want to see a particular session we encourage you to show up a few minutes early and grab your seat up front. Tonight, visit us at the Networking Reception/Happy Hour at the 3rd Floor Foyer from 5:30-6:30.

WiFi:

We do not have WiFi available in the conference area, however you have complimentary WiFi in your room.

Social Media:

Have a conversation with others.  Our hashtag is #NHSDC.  We are encouraging social media posts:

You can keep up with the latest at NHSDC by joining our mailing list, liking us on Facebook or following us on Twitter.

Session Materials:

Here is the URL for a zip file containing all session materials that we have so far: http://nhsdc.org/wp-content/uploads/SP-2015_23.zip. Please note that it’s large.

For individual session slides, log in to www.NHSDC.org and visit: http://nhsdc.org/conferences/2015-spring-conference/.

If you are having difficulty logging in and accessing the materials, please email us at info@nhsdc.org or visit the registration desk.

Vegetarian Lunch 

We have ordered only enough vegetarian lunch options for those that made the request during the online registration process.  If you want a vegetarian lunch and you did not indicate this during your registration, please wait a bit for others to get served before making the request to your server.

We are happy you’re here… enjoy, learn and share.



Call for Session Proposals


Conference Update!

The National Human Services Data Consortium (NHSDC) will be holding its Spring Conference on April 16 & 17, 2015, at the Embassy Suites Denver-Downtown/Convention Center in Denver, CO. Conference registration will open early in January.

This year’s theme is Supporting cross-systems data collaboration for integrated, person-centered care planning. 

Those interested in presenting at the Spring Conference are encouraged to review the “Call for Session Proposals” section below.

Hotel Information
Embassy Suites Denver-Downtown/Convention Center
1420 Stout Street Denver, CO 80202
Room rate: $149.00 (not including tax or fees)
Use our Online Reservations Link 
Or call 303-592-1000 and reference NHSDC Spring 2015 Conference or code NHS
Please note: the room rate is available until March 25, 2015 or until the room block is filled, which ever comes first.

Call for Session Proposals

NHSDC Conference attendees are interested in unique, novel or otherwise innovative applications of data to the delivery of human services.  In keeping with this year’s theme, NHSDC is looking for session proposals that address the growing need of communities to explore new ways of using data to connect service providers, expand the use of data beyond traditional boundaries and learn about tools and techniques organizations are using to achieve these initiatives.

NHSDC is particularly interested in creating a dedicated track for beginners at our Spring 2015 conference. We anticipate (and welcome) numerous proposals directed towards advanced users. If you submit such a proposal, please consider adding an additional session targeted towards beginners, which would mean that you would deliver two versions of the same presentation: one for beginners and the other for experienced users. Please submit a separate proposal for each.

Topic ideas for conference sessions are as follows:

Policy and Planning: Sessions in this area should focus on how your community or project uses data or management information systems to support new strategies in public policy around reducing poverty, improving self sufficiency of human service program participants, and the like. For example:
• Using data to coordinate policy and planning across multiple systems of care (homeless housing and services, criminal justice, healthcare, mental health, substance use disorder, veterans services, employment and vocational programs, etc.)
• System redesign projects, like transitioning to a coordinated assessment system • Program evaluation using technology
• Using data & outcomes in grant writing

End Results: Sessions in this area should focus on the mechanics used to demonstrate how programs delivered and documented effective outcomes. Conversely, the NHSDC members value accurate data, and understanding the roots of program failure is also interesting. For example:
• Using evaluation to shape program modifications
• Comparison of federal and local metrics
• Developing performance measures from sound evidence
• Collaboration to improve discharge planning (Foster care, Criminal Justice, Hospitals)
• Evaluating costs off-sets or the benefit of Social Impact Bonds
• Measuring community-wide impact

Data Sharing & Collaboration: Sessions in this area should explore real strategies for the dissemination of data across multiple sectors and the coordination of these efforts. Projects increase the impact of their information exponentially when they effectively collaborate with other data oriented projects. The audience for these sessions must be able to understand the mechanics of data sharing. Presenters should articulate not only the outcomes but the mechanics of making it happen. For example:
• Integrating data systems for improved client outcomes (VA, HMIS, HHS, etc)
• Development of project plans for data sharing initiatives
• Mechanics of communication and negotiation with multiple vendors
• Addressing the fear of data sharing: technical, legal, and community agreements

Technical Application: Show us how technology is being used to tell the story of your data. Sessions in this area should demonstrate specific uses of technology that have increased the skillsets or capacity to serve within a community. Your audience should walk away with applicable skills to enhance the utilization of human service data systems. For example:
• Advanced uses of technology (e.g. GIS, advanced Excel, mobile devices, social media)
• Technology and applications for data visualization • Practical tools for statistical analysis
• Report Building and Technical Writing
• System Administrator Communication Tools
• Real world tools for better communication with community stakeholders and system users

Note: NHSDC Conference attendees represent communities of all sizes and systems of varying levels of sophistication.  Sessions that address issues common to any community as well as the concerns of very small or very large communities are encouraged.

To prepare for your online submission, please have the following information:

Session Title: Limit to 100 characters
Description: Descriptions should be a brief summary of the content and purpose of the proposed session. Attendees will want to learn about real world success and failure. Only the first 500 words of the description will be forwarded to the reviewers. Indicate if your presentation would be characterized as beginner, intermediate or advanced level information.
Audience and Learning Objectives: All proposals must identify the targeted level of the audience: beginner or experienced. We are particularly interested in creating a dedicated track for beginners at our Spring 2015 conference. Therefore, we encourage proposals geared towards beginners. We anticipate (and welcome) numerous proposals directed towards advanced users. If you submit such a proposal, please consider adding an additional session targeted towards beginners, which would mean that you would deliver two versions of the same presentation: one for beginners and the other for experienced users.
Bio: All proposals must include a paragraph that discusses the experience of each speaker (please include names, titles, and foundation/agency and limit to 300 words).
Session Contact Information: If your proposal includes a panel or group please indicate which individual NHSDC should communicate with regarding the session.
Preferred Session Format: Please indicate in your proposal your preferred format (plenary, workshop, presentation, and round-table). If NHSDC thinks your proposal might be good for everyone we may reach out to you about presenting as a plenary or repeating your session.

Please Note:

  • Session lengths are planned to be between 50 & 75 minutes in length and should include time for questions and answers.  NHSDC attendees value opportunities to engage in discussion with session presenters and attendees.
  • If you don’t feel as though your proposal specifically fits one of the above topics, but feel that it could be beneficial for conference attendees, please feel free to submit your proposal with an additional narrative demonstrating this.

  • NHSDC offers a vendor neutral conference.  Sessions must not promote a specific company, product or service.  Vendor specific references, materials, logos and screenshots must be excluded from proposal and presentation materials.

  • Presenters chosen for the NHSDC Conference will be offered a discount off the full conference registration price. To qualify for the discount, presenters must register for the conference by the registration deadline. Please note, for panel presentations, discounts will be limited to three presenters.

  • The Conference Committee reserves the right to request a modification of the proposed content, which may include asking presenters to combine similar presentations.

Proposal deadline – Monday, February 2, 2015. To read the Call for Proposals release, click here.  To submit your proposal online, click here.

 Happy Holidays!

 



Client Access, Assessment, and Referral Experience System Institute – 10/20/14


NHSDC is excited to announce an interactive “Train the Trainer” session on the Client Access, Assessment, and Referral Experience System (CAARES) Design. This session takes place on October 20, 2014, the day before the official kick-off of the Fall 2014 NHSDC Conference.

What is CAARES? It is a client focused system of care design is the cornerstone to developing an effective and productive coordinated access, assessment, and referral system. The purpose of the Institute is to begin training community leadership on how to facilitate the development of a client-focused system of care within their own communities to support coordinated assessment system development, identify and implement prioritization strategies, develop written standards, and facilitate performance measurement. The Institute is designed to address all knowledge levels of coordinated assessment system design from beginner to expert.

Institute Registration
Advance registration is required and seating is limited. Registration is $65.00 per person through our conference web site.

Agenda
Attendees may check-in starting at 12:15. The Institute will take place from 12:30pm until 5:00pm. The Institute will be split into two sessions: 1) Designing a CAARES system and 2) How to set up and facilitate system design sessions. Light snacks and beverages will be provided.

First session: Attendees will experience the process of developing a CAARES system. This session will be a hands-on, fully interactive, facilitated experience that will result in collectively developing a fictional system. Community leaders will gain experience in going through the process that they can leverage when they are facilitating like sessions in their own communities. An introduction to concepts and objectives will be provided to ensure that all participants (no matter what knowledge level) will have a basis for understanding system planning and implementation. Highlights of objectives and results from communities that have already completed the process will be included (Maine, New Mexico, Rockford, IL, and Atlanta, GA).

Second session: Attendees will understand trainer facilitation techniques and the process of setting up and facilitating the CAARES process within communities. Trainer experiences and techniques from communities completing the process will be highlighted along with successes and challenges. Particular attention will be on developing community leadership facilitation techniques, identifying and deploying focusing techniques and strategic facilitation. Attendees will leave the Institute with next steps for pursuing developing a client-focused system of care in their own communities. We look forward to seeing you in DC!



Fall 2014 Call for Conference Session Proposals


Theme:  Connections:  Data, Dialogue and Discovery

The National Human Services Data Consortium (NHSDC) is requesting session proposals for the 2014 Fall Conference in Crystal City, VA (DC Metro), on October 21st & 22, 2014.

NHSDC Conference attendees are interested in unique, novel or otherwise innovative applications of data to the delivery of human services.

In keeping with this year’s theme, NHSDC is looking for session proposals that address the growing need of communities to explore new ways of using data to connect service providers, expand the use of data beyond traditional boundaries and learn about tools and techniques organizations are using to achieve these initiatives.

Topic ideas for conference sessions are as follows:

Policy and Planning:  Sessions in this area should focus on how your community or project uses data or management information systems to support new strategies in public policy around reducing poverty, improving self-sufficiency of human service program participants, and the like. For example:

  • System redesign projects, like transitioning to a coordinated assessment system

  • Program evaluation using technology

  • Using data & outcomes in grant writing

  • Identifying data that’s useful in promoting successes and identifying gaps

End Results:  Sessions in this area should focus on the mechanics used to demonstrate how programs delivered and documented effective outcomes.  Conversely, the NHSDC Conference attendees value accurate data, and understanding the roots of program failure is also interesting.  For example:

  • Using evaluation to shape program modifications

  • Comparison of federal and local metrics

  • Developing performance measures from sound evidence

  • Collaboration amongst community partners to improve service delivery

Data Sharing and Collaboration:  Sessions in this area should explore real strategies for the dissemination of data across multiple sectors and the coordination of these efforts.  Projects increase the impact of their information exponentially when they effectively collaborate with other data oriented projects.  The audience for these sessions must be able to understand the mechanics of data sharing. Presenters should articulate not only the outcomes but the mechanics of making it happen. For example:

  • Integrating data systems for improved client outcomes (VA, HMIS, HHS, etc)

  • Development of project plans for data sharing initiatives

  • Mechanics of communication and negotiation with multiple vendors

  • Addressing the scope and fear of data sharing: technical, legal, and community agreements

Technical Application:  Show us how technology is being used to tell the story of your data.  Sessions in this area should demonstrate specific uses of technology that have increased the skillsets or capacity to serve within a community.  Your audience should walk away with applicable skills to enhance the utilization of human service data systems.  For example:

  • Advanced uses of technology (e.g. GIS, advanced Excel, mobile devices, social media)

  • Technology and applications for data visualization

  • Practical tools for statistical analysis

  • Report Building and Technical Writing

  • System Administrator Communication Tools

  • Real world tools for better communication with community stakeholders and system users

Note: NHSDC Conference attendees represent communities of all sizes and systems of varying levels of sophistication.  Sessions that address issues common to any community as well as the concerns of very small or very large communities are encouraged.

To prepare for your online submission, please have the following information:

  1. Session Title (100 Character Maximum)

  2. Description:
    Descriptions should be a concise, narrative description of the content and purpose of the proposed session.  Attendees will want to learn about real world success and failure.  Only the first 500 words of the description will be forwarded to the reviewers.

  1. Audience and Learning Objectives:
    All proposals must identify the targeted level of the audience: beginner, experienced, guru. Include learning objectives that are action-oriented and concisely communicate what you want the audience to learn. Only the first four objectives will be reviewed.

  2. Presenters & Bios:
    All proposals must include a paragraph that discusses the experience of each speaker (please include names, titles, and organization affiliation.  Please also identify which constituency each presenter most closely represents – Elected Official, Government, Human Service Agency, Funding Agency, HMIS Vendor (Software/Service), Consultant, or HUD Technical Assistance Provider).

  3. Session Contact Information:
    Please include presenter’s telephone and email contact information.  If the proposal includes a panel or multiple presenters, please identify the individual that will serve as the primary contact for NHSDC.

  4. Preferred Session Format:
    Please indicate in your proposal your preferred format (plenary, workshop, presentation, or roundtable).  If NHSDC thinks your proposal might be good for everyone we may reach out to you about presenting as a plenary or repeating your session.

NOTE:

  • Session lengths are planned to be between 50 & 75 minutes in length and should include time for questions and answers.  NHSDC attendees value opportunities to engage in discussion with session presenters and attendess.

  • If you don’t feel as though your proposal specifically fits one of the above topics, but feel that it could be beneficial for conference attendees, please feel free to submit your proposal with an additional narrative demonstrating this.

  • NHSDC offers a vendor neutral conference.  Sessions must not promote a specific company, product or service.  Vendor specific references, materials and screenshots must be excluded from proposal and presentation materials.

  • Presenters chosen for the NHSDC Conference will be offered a discount off the full conference registration price. To qualify for the discount, presenters must register for the conference by the registration deadline. Please note, for panel presentations, discounts will be limited to three presenters.

  • The Conference Committee reserves the right to request a modification of the proposed content, which may include asking presenters to combine similar presentations.

 

Proposal deadline – August 5, 2014

Click here to submit your proposal online.

Thank you for your contribution to advancing the NHSDC mission!



Networking Event at the Conference


Join us in the Marquis Ballroom after your sessions on Thursday, May 1st from 5:30 – 6:30 pm for an hour of drinks and discussion with colleagues from around the country. Hors d’oeuvres will be provided. Refreshments are available for purchase at the cash bar.



The views expressed in NHSDC blog posts are those of the author(s) and do not necessarily reflect the official policy or position of the NHSDC.